Feature Name: Delegate All Approvals

“Delegate All Approvals” is a feature that allows an employee to assign another employee to handle all approval tasks on their behalf for a specific time period — usually when the original approver is on leave, travel, training, or unavailable.

In simple terms:

If an approver is not available, all their pending and upcoming approval requests will automatically go to a delegated person.

a. Continuity of Business Workflow

When approvers go on leave or get busy in other tasks, approval processes (leave requests, attendance, claims, OT, workflows, etc.) may get stuck. Delegation ensures workflows don’t stop.

b. Avoid Delays in Payroll Processing

Many approvals directly affect payroll (attendance corrections, OT approvals, shifts, claims). Delegating them avoids bottlenecks.

c. Zero Dependency on a Single Approver

This ensures that work moves smoothly without waiting for one person’s return.

d. Transparency & Accountability

All actions done by the delegated approver are logged for audit purposes.

The original approver sets delegate employee, start date, and end date.

During this period:

All new approval requests will be automatically routed to the delegated person.

All pending approval tasks can also be optionally transferred (depending on system design).

Once delegation expires, the system automatically returns approvals to the original approver.

Audit trail will record:

“Approved by Delegated Approver on behalf of <Original Employee>”

If Rahul (Manager) is on leave from 10th to 16th:

He sets Ankit as his delegate.

Any leave requests, attendance requests, claim approvals, OT requests that would normally go to Rahul will now go to Ankit.

Employees will not face delay in their requests.